Are you ready for a complete G Suite installation tutorial from the very beginning before I’ve even signed up all the way through having everything set up and functional that I need for my business?
If so, will you please watch this because I think you will love it?
G Suite Tutorial: Setup Gmail, Docs, Drive & Calendar on Your Website!
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I’ve used G Suite for years in my business and now I’ve made a new website, and therefore, I need a new G Suite setup with it.
I thought today I would go through and show you every single thing to do on this because I love how G Suite gives me nice email addresses and allows me to create users that have access to all the Google Apps tools.
G Suite includes things like Gmail, Google Calendar, Google Drive, video calls, and it’s got all of these specific for my business. This allows me to keep everything isolated.
Now, I’m setting this up for Uthena.com.
Uthena.com is my next level business platform where you can do everything from free offers, to teach courses online, put services, do membership programs, high-level coaching, all of it in one marketplace.
All of it can be sold by affiliates who get 20% for life on everything bought, which means you could get someone in with a free offer and you get 20% for everything they buy forever after that on the website.
I teach online and I offer services online. I have free offers and courses. I have coaching. I have a membership program and this is the marketplace I need, therefore, I’ve built it and I’m inviting you to join if you would like to build your business with me.
I will show you setting up the Uthena.com G Suite. I’m using G Suite with Uthena because then every single account holder that is an instructor and an affiliate is able to have their own Uthena.com email, which is really cool.
So, if you have got a video course on Uthena, if you have got a free offer on Uthena, if you have got coaching, a service, you can you put all of your emails in your Uthena.com email.
It makes it super simple for me.
If you join and become a Uthena partner, then you get all the benefits. If you don’t, you can buy, but you can’t sell.
So that makes it really straightforward.
What I’m doing is using G Suite to make it easy and scalable for me to have email for every single instructor, course creator. Everyone with services, all gets a Uthena.com email included with membership, and this allows all of us to have fully automated email marketing on Uthena as well.
When you enroll in a course, it’s sent from the instructor’s Uthena.com email with a direct reply. It is super sweet.
I will show you how to set all this up.
I’ve explained, to begin with, why you might want to use Google Apps for business, which is called G Suite and an example of an existing integration. To me, this is the first key thing you want to know, why use something?
So you can connect it, store files, control users. You can collaborate with documents. The nice thing is, it is only $5 per user per month.
Now with Uthena.com, you will get your account without paying anything above the membership costs for it, and then the site itself is run as a nonprofit. This means the website doesn’t charge anything additional for instructors. It doesn’t take a percentage. The site pays its expenses.
The instructors and the affiliates get all the rest of the money on it. I make my money from selling my own courses and services on Uthena as well as the Uthena partner program. That’s how I earn with it and this keeps it simple for the entire setup.
Now, I want everyone to be able to have a Uthena.com email and I want to be able to control all of that in one interface.
So what I do is I am at gsuite.google.com.
It’s just super easy. Just put that URL in if you haven’t already.
Now, what you do next is click on “Get Started.”
Now, the one annoying thing with it is, if you have already got Google accounts, this is another Google account. If you have got a password manager, then you get a whole bunch of Google accounts.
So you just sign up and put your first name, last name, and email address in here, and then country. You get a 14-day free trial and what’s cool is you don’t need to download any software.
So I’m going to put my first name, my last name and my email address in here, then we will move on to the next thing.
After we put in our email address and our first and last name, the next thing we get is, “Does your business have a domain?”
You need a domain like “example.com,” or like I will say 1,000 times in this, Uthena.com.
Yes, I’ve already got my domain and it’s already set up.
So what I do is I click, “Yes, I have one I can use.”
I’m going to assume you have already got a domain before this.
If you are wondering what kind of domain you should have, if you are asking, “Okay, Jerry. I’m just starting my business out online. Shall I use a company or should I use my own?”
I recommend you use your own name, if you are going through this setup. Use your own name for branding. For the majority of the time I’ve had my business online and it’s done well, and still, I continue using Jerrybanfield.com.
That’s my name and in theory, it never changes, even though technically it’s a nickname. Whatever I do the rest of my life can go on Jerrybanfield.com.
When I first started out, I made all these company websites and the problem is they were so niche and specific that I got bored with doing them. I made a bunch of company websites that did nothing more than fail, and then when you have something fail, you lose everything good that you did about it.
All that content you put on your company website now does nothing to rank your next website. I put everything now on Jerrybanfield.com like blog posts and things like that because then I’ve got that indefinitely forever.
Now, I founded Uthena.com out of seeing a huge need for this.
However, I recommend not doing anything beyond having your own website, to begin with, unless you have got a proven group of a lot of people you can collaborate with.
Uthena.com, we have already got other instructors on it. We have got a lot of affiliates who are likely to sign up. I’ve already got something like 50 or more paying members who are available to join Uthena.com or who are already getting started building their businesses on there. Thus, that is a good condition to have a company.
I do not recommend most of the time when you are trying to just work online and be an entrepreneur, most of the time you don’t want to use a company domain because when you stop doing it, when you pivot, when you change what you are doing, you often lose everything.
I learned that the hard way with four or five or maybe even 10 different company websites before I started doing Jerrybanfield.com.
Jerrybanfield.com gets two thousand plus visits a day for free from Google organic traffic. That was the original thing I really wanted in starting my businesses, it is all that free traffic, and the best way I see to get it is to always start with your domain as “yourself.com” or whatever you need to modify it if someone else is already “yourself.com,” and then build into a company when you see a very clear need for it and you are going to stick with it.
That’s my branding advice for today.
So I click, “Yes, I have one you can use.”
I will go over here to Uthena.com, copy it directly and paste it on there.
I will put the HTTPS and now what I will do is use this domain to set up the account.
“Email sent to Uthena won’t be affected until you set up email with this account.”
So, if you have already got something else you are moving from, it won’t affect it.
I click on “Next” on here.
Now what I need to do is I will make a username to sign into my account and create my business email address.
The first account you make this on, keep this in mind, this is the account that you need to keep as the master.
Thus, you want to make this first account your primary one and you don’t want to make it on something that might get deleted. Let’s say you use some name that you don’t want to send your emails as, and then you make five other accounts like I did, and then consolidate them back into one, and you wish you had picked a better name for the username because now you are sending all your email from there.
For a username, the easiest thing to do is just pick your name at the website. You could either do your first name or your last name, or you could do “email@example.com,” or you could do something like your first name and last initial or something like that, and then you can put it at your domain.
So pick a username you are going to want to keep indefinitely.
Then for the password, it needs to be at least eight characters.
Make sure you take the password seriously. I recommend to use some kind of password manager where you can make customized passwords for every single different service, then have a printout, a hard copy of those backed up somewhere in case the password manager goes down.
Don’t use the same password for everything because if one of your accounts anywhere gets cracked, the others will be too.
Let’s say you are using the same password for your email and for Uthena.com, and eight other websites, and let’s say your LinkedIn password gets cracked, there is an exploit and it gets sent out everywhere.
What happens then, when someone gets a hold of your password, he tries your LinkedIn email address, gets into your email, sees what other accounts you have, uses the same password and gets into everything else.
You need different passwords for every single thing, especially if you are making a domain. Something for me like Uthena.com, I don’t have the same passwords on anything. All of my passwords are different. None of my passwords are guessable.
You are not going to be able to just try to pick out a few things and guess my passwords. You have got to have a good security setup because there are consistent password breaks.
Whole websites get cracked, or huge numbers of users, the passwords get taken out all at once and shared all over in the dark web, then you have got people that get a hold of those and just try to test the accounts everywhere and get into them.
So you make your password unique everywhere you go, including right here because if this account goes down, your entire whatever else you are doing on G Suite goes down with it.
Make sure to have a good system with passwords. A password manager like Last Pass, or I’m sure the other password managers are fine. You can use a password manager to help you out.
Now, with your password manager, you really need to have something you can remember that’s not guessable, that’s really long and complicated where it can’t be cracked because then you have consolidated everything into one spot where someone cracks your password manager and all of a sudden all your passwords are out all at once.
So make sure you consider these things when you are creating a password. Then, it’s easy to go forward once you have got your username and password.
Once you have done the reCAPTCHA and you have got your password in, then you click “Agree and continue.”
It will go through the verifying over here. Once you have got your username and your password submitted, it will take a minute to verify I imagine, and then there we go.
Now the next screen you are going to see is an option to review your payment plan. You will see an option to try G Suite free for 14 days.
Then after that, you have got the “Flexible Plan,” no long-term commitment, $10 per user per month, pay each month and add or remove users as needed.
I swear this is twice as much as when I signed up for it and maybe it is. You can also use a promotion code. I don’t have one. I can’t be bothered to google one.
So this is what you start off with. You are just about done.
You click “Next” on this.
Then you can review and checkout.
On the “Review and check out” page, here’s exactly what you will need to put in.
So, you have got your G Suite for business. First three days are free, limited to 10 users.
Then, these are the things you will need to put in.
You have got your name and address.
Name, Jerry Banfield.
You have got your address, state, then you have your primary contact.
Finally, you have got your credit and debit card down here.
You put all the credit and debit card details in down here, then you will see what happens next once we get that done.
So I’m going to enter in my credit and debit card details here and I will show you what the next screen looks like.
Our G Suite account has been created.
We are ready to set up our business and the next thing we need to do now is get my email mapped because while firstname.lastname@example.org is the address I’ve chosen for it, actually there is nothing receiving email at that address right now.
The next thing we need to do is continue to set this up.
We need to get this working so that I actually I am getting email at that address because right now I just set up my domain and my email to an address that isn’t actually working.
The first thing we are going to do is add people to the G Suite account because that’s what you really want to do with your G Suite, to be able to have people on the account with you.
So the main reason I want to make this is not that I need one more email address, especially that I’m not even likely to read, it’s that I want an account for customer support.
So Michel Gerard will have the email “email@example.com.”
Michel is my right-hand man in my business and he is the one to put for customer support for Uthena.com. The main reason I set this up is because I needed an account for Michel.
So I got Michel added now.
We have got these two email addresses: Michel Gerard and Jerry Banfield.
Now that we have got both of these, I’ve added all users currently using Uthena.com.
So we have got these added.
Now I go next over here.
I can send him login details, but I haven’t actually got any login details yet.
I need to enter an email address for Michel, so I can just send that to firstname.lastname@example.org. I can send the emails over here so he has got the link to login. This will allow him to set up the password himself.
Now the next thing I do is I need to verify by adding a meta tag.
I need to verify that I’ve got the domain and set up email.
First, it says, “You will verify that you own the domain.”
What I can do is put the meta tag into my homepage or I can choose a different method.
I can add a domain host record and what I’m actually going to do is add a “MX record” because an MX record will allow me to direct my email there and that’s what I want to do.
There is no reason, given the way Uthena is hosted, to fool around with putting code on there, and I want to use email.
So what I want to do is put a “MX record” there.
It looks like my domain is hosted with CloudFlare.
What I need to do is open the CloudFlare website in a new tab and log in.
So what I will do is click on “CloudFlare website.”
I really like hosting my website on CloudFlare for the name servers because it has allowed me to do a custom setup with Uthena.com where I’ve got a Cname record on Uthena.
The Cname record on Uthena is actually pointing Uthena.com to another domain instead of an IP address and I really like that.
What I will do is log into my CloudFlare account here, and then follow the next steps.
Now I’ve successfully logged in on CloudFlare and I have gone to the DNS records. The DNS records allow me to put in a record where I can then point my email.
I’m under “Verify your domain and set up email.”
I click “I have successfully logged in” and “I have opened the control panel for my domain.”
What I want to do now is using a “MX record” to verify my domain.
The MX record that I verified my domain will point to Google servers and it will tell Google that I own the server.
So what I do, I just copy this whole record to put this in there following the instructions.
I need to go over on CloudFlare to add an MX record.
You select “MX record” over here, then you look under the name and you put the “@” symbol.
It means that’s a root, and then we copy and paste the value in there.
We then hit “Add Record” in CloudFlare.
Now we have got the MX record.
You can see that the type is MX record. Then we have got the mail record handled right here and the priority is 15 on that.
Now what I will do is go over here and put in each of these at exactly what it says next.
So first, you do “Priority 1” over here.
You go in and paste the value into the mail server, then make sure it’s the same priority.
When you are doing an MX record to verify your domain, it’s the lowest priority, then you put priority one, this exact value from Google.
You put that in and hit “Save,” then “Add Record” on CloudFlare.
So now I can see this one is priority 15 and this one is priority 1.
Now what I do is copy the rest of the servers, add each of these in at the correct priority.
The next one is priority 5.
I go through the same process and now I’ve got an MX here for five.
I continue with the others and do just like this.
I add the next record which is also priority 5.
These all are getting configured the same way and I’m just changing this.
The last two records, both go in at 10.
Now, I’ve got my domain verification in here at 15, and all my other MX records done exactly right as it said to do.
Now, I click “I created the new MX records.”
I have to save the MX records now.
It says, “Typically, you’ll start to receive email sent to Uthena.com at G Suite in 24 to 72 hours. The time depends on your domain host settings. Until then, you’ll continue to receive at your old provider.”
Then, I click “I saved the MX records.”
All these MX records are now saved on CloudFlare, so now I hit “Verify domain and set up email.”
Once I hit this, here is what happens.
It says, “Domain verification and email setup complete!”
I hit “Next.”
It says, “You’re all set. You’ve successfully switched your email to G Suite. All emails sent to Uthena.com are now routed to G Suite.”
We click “Continue to Admin console” now.
On the next page it says, “These details will help us provide more relevant information to your business.”
Now this “more relevant information to your business” may include phone calls offering you Google AdWords.
I’m not 100% sure of that, but I’ve gotten plenty of calls that I did not intend to receive about Google AdWords, which is Google’s advertising products.
I don’t see any way to get around this.
You have to put some kind of a business phone number in. It can be nice if you have got a situation like this where you don’t want to actually receive calls at the number. I’ve actually got what I call a throwaway number where that is the number I give out generically to any website, and then that screens all the calls and they don’t even come to my cell phone.
So I recommend you get something like that for the business phone and you can put the business name, click the number of employees. I just say me because technically I don’t have any employees, but I guess I will just put me for simplicity, everyone I work with is a contractor.
Then, I will put my throwaway business phone number in here.
Now if you want to do two-factor setup for this account, it can be good for authentication. You will want to put in whatever mobile number you want to use for that account, which means if you do want to set up two factors, I recommend to put your best phone number, then you can get a text there.
So, I guess I might want to consider two factors on here and I will think about which phone number to put in, and then I will put that in.
Once you have clicked and put your information in, then the next thing you get, you get some offers in here. You get an “American Express” offer, to get up to one year free.
We are just going to hit “Skip offers” on there, then we want to go into the actual Admin console.
So once we go into the Admin console, this is where we have really got a lot we can do in here and where you can set things up.
What I like in the Admin console, you can add user aliases to email accounts, which is nice.
So, I’ve got Jerry on here, and then I’ve got Michel.
What I can do for Michel is to add a different email, but he hasn’t signed in yet, so let’s just do this on mine because it’s signed in right now.
It says that the user profile is incomplete. You can see the basic details of the profile here.
Now you got to add a profile and do “two-step verification” by individual user account, which is a very good idea for security.
What’s really nice is that you can add aliases here.
I can put email@example.com if I want to, or I could put something like firstname.lastname@example.org.
What is really helpful with G Suite is you can put “info,” you can put all these different aliases, and then you can get an idea of where they are coming from.
So, for Michel, I might put something for customer support.
It might be something like email@example.com.
I will add that to Michel’s account, then instead of it saying firstname.lastname@example.org, it will say email@example.com.
That way when someone emails firstname.lastname@example.org, it will go to email@example.com, it’s just an alias. An alias is a little name you put and you can make all these different emails, which can be helpful if you want to have an info, a support and sales.
One person can handle all that with an alias. You don’t need to go through and make new users for every single account.
You can just click on one particular account, click on “User information,” then under “Aliases,” you can edit, put in as many aliases as you want to like support, sales and info. You can put all those in on one person’s email, then one person can get all those different email addresses.
You can do a ton of things on your Google Admin Console.
I think you can even host websites like this if you want to. You can do things like Google Analytics. All the Google Apps you can use in here. You can put admins, update company profile, you can move data around.
Pretty much the only thing I do with this is email because I like the email directly in Gmail. I like the ability to add aliases to it.
What I’ve shown you is about all I actually do with it, but there is a lot more that you can do with it.
Click on the “Apps.”
You can see there are 13 G Suite core ones and there are 49 additional services.
You have got Calendar, Drive. Google Vault, Groups, Hangouts, JamBoard. I don’t use anything of these.
Google Drive is a really helpful thing you can use to file share, and then if you have a contractor, you can put them on a G Suite account, put all their data into Google Drive. Then, if you stop working with them, you can delete their account, migrate all their data over to your account and not lose it.
So that’s a really nice thing you can do with G Suite and there are lots of other additional Google services you can use if you would like to just do G Suite.
You can use Blogger, Feedburner, Adwords. You can put AdWords accounts for certain users. You have got tons of different tools you can use over here on Google.
I hope this tutorial has been helpful showing you how to set up G Suite.
I just record tutorials now.
If I need to do something anyway, I have such a smooth recording setup. I figure I might as well just record a tutorial for you because it’s easy for me to record a tutorial and get it out relative to what it is for a lot of other people.
I hope this tutorial has been helpful for you. If you would like to build your business with me, I trust you will join us on Uthena.com where I’ve got lots of video courses that I teach you might enjoy.
We have got free courses.
I’ve got coaching and mentoring.
We have got a partner program and a whole lot more.
You can go to my website at Jerrybanfield.com if you would like to read my blog.
I’ve got tons of things on my blog you will love like hundreds of podcast episodes.
I’ve got my courses on Uthena here.
I’ve got books and blog posts.
I’ve got music and audiobooks.
I’ve got a list of all the software and services I use in my business.
Thank you for watching this or reading it on my blog.
I love you.
You are awesome.
I imagine I will see you again soon.
You have got this far in, I imagine you will love seeing the videos we keep creating for you each day.
Will you please subscribe on YouTube and like on Facebook because that will give you two ways to see the same videos every single day and you will say, “Oh, my God. Stop spamming my newsfeed. Oh, I am sick of you. I’m unsubscribing and unliking.”
You are going to have a great time. You are going to love the videos we put out every single day. It’s going to be a blast.
We are going to do a journey together of a lifetime starting or continuing today.
Edits from video transcript by Michel Gerard at www.michelgerardonline.com.